Commonwealth of Virginia 2012 Budget Document: Agency Details

The 2012 Executive Budget Document

Department of General Services [ http://dgs.virginia.gov/ ]

Mission Statement

The Department of General Services (DGS) is a service agency supporting the mission of governments by delivering quality, cost-effective, timely, safe and secure laboratory, engineering and architecture, procurement, real estate, vehicle management, and graphic design services, while also serving businesses and citizens.

Operating Budget Summary

	General Fund	Nongeneral Fund	Personnel Cost
2009 Appropriation	$ 23,235,848	$ 39,322,461	$ 44,189,719
2010 Appropriation	$ 19,411,994	$ 40,202,461	$ 46,293,716
2011 Appropriation	$ 18,565,175	$ 40,582,461	$ 44,002,400
2012 Appropriation	$ 18,592,649	$ 40,669,987	$ 43,922,400

2013 Base Budget	$ 18,592,649	$ 40,669,987	$ 40,509,774
2013 Addenda	$ 1,017,428	$ (1,088,744)	$ 98,565
2013 Total	$ 19,610,077	$ 39,581,243	$ 40,608,339

2014 Base Budget	$ 18,592,649	$ 40,669,987	$ 40,509,774
2014 Addenda	$ 1,029,816	$ (1,088,744)	$ 98,565
2014 Total	$ 19,622,465	$ 39,581,243	$ 40,608,339

Authorized Position Summary

	General Fund	Nongeneral Fund	Total Positions
2009 Appropriation	254.00	408.50	662.50
2010 Appropriation	247.00	409.50	656.50
2011 Appropriation	242.00	414.50	656.50
2012 Appropriation	242.00	414.50	656.50

2013 Base Budget	242.00	414.50	656.50
2013 Addenda	9.00	(13.00)	(4.00)
2013 Total	251.00	401.50	652.50

2014 Base Budget	242.00	414.50	656.50
2014 Addenda	9.00	(13.00)	(4.00)
2014 Total	251.00	401.50	652.50

Recommended Operating Budget Addenda

Fund changes in state employee workers' compensation premiums

Adjusts the agency's budget for the general fund share of state employee workers compensation premiums based on the allocation of FY 2013 and FY 2014 program costs provided by the Department of Human Resource Management. The allocation is based on the historical experience of the agency and reflects the current policy of providing agencies with 50 percent of any increased costs and allowing agencies to retain 50 percent of any reduced costs.

		FY 2013		FY 2014
General Fund		$ 15,872		$ 17,604

Adjust funding to reflect changes in rent charges at the seat of government

Provides additional funding to cover the general fund share of increased rent charges at the seat of government. The rent rate increase, the first in six years, results from additional costs to maintain facilities.

		FY 2013		FY 2014
General Fund		$ 31,971		$ 42,627

Consolidate laboratory functions

Consolidates the immunology and epidemiology groups in the Division of Consolidated Laboratory Services. As a result, one manager position and one scientist position can be eliminated with minimal impact on services.

	FY 2013	FY 2014
General Fund	$ (180,000)	$ (180,000)
Authorized Positions	$ (2)	$ (2)

Eliminate principal scientist position

Eliminates the principal scientist position when the incumbent retires at the end of FY 2012.

	FY 2013	FY 2014
General Fund	$ (98,000)	$ (98,000)
Authorized Positions	$ (1)	$ (1)

Adjust funding to reflect changes in information technology and telecommunication charges

Adjusts the agency's budget for the general fund share of information technology and telecommunication charges based on changes in utilization, services, and rate changes approved by the Joint Legislative Audit and Review Commission on July 1, 2010, and September 1, 2011.

		FY 2013		FY 2014
General Fund		$ 544,051		$ 544,051

Shift Division of Engineering and Buildings expenses

Reallocates funding for Division of Engineering and Buildings positions from general fund to internal service funds.

		FY 2013		FY 2014
General Fund		$ (400,000)		$ (400,000)

Remove one-time general fund appropriation

Removes the one-time amount already received in FY 2012 for housing agency laboratory servers in the industry standard environment configuration.

		FY 2013		FY 2014
General Fund		$ (200,000)		$ (200,000)

Shift consolidated laboratory expenses to nongeneral funds

Reallocates a portion of the general fund salary for an Administrative Specialist II position to nongeneral funds in the Division of Consolidated Laboratory Services.

	FY 2013	FY 2014
General Fund	$ (20,000)	$ (20,000)
Nongeneral Fund	$ 20,000	$ 20,000

Continue current laboratory services

Replaces federal funding that will no longer be available with general fund dollars for the Division of Consolidated Laboratory Services. These funds provide support to laboratories across the Commonwealth in critical and highly visible health and safety functions. Without these funds, primary response activities and other laboratory customers would have to pay more for analyses from private laboratory sources and would experience a longer response time to receive the results.

	FY 2013	FY 2014
General Fund	$ 1,602,206	$ 1,602,206
Nongeneral Fund	$ (1,602,206)	$ (1,602,206)

Shift Division of Real Estate Services funding

Reallocates funding for Division of Real Estate Services position from the general fund to a nongeneral fund source.

	FY 2013	FY 2014
General Fund	$ (65,000)	$ (65,000)
Nongeneral Fund	$ 65,000	$ 65,000

Distribute Central Appropriation amounts to agency budgets

Adjusts the agency budget to reflect amounts moved to or from Central Appropriations to cover the costs of items such as changes in retirement and other benefit contribution rates, as well as the distribution of other centrally funded items.

	FY 2013	FY 2014
General Fund	$ 135,103	$ 135,103
Nongeneral Fund	$ 298,462	$ 298,462

Reduce operating costs in director's office

Eliminates training and travel for the Department of General Services' information and technology staff and reduces cost of software maintenance by eliminating selective software.

		FY 2013		FY 2014
General Fund		$ (55,665)		$ (55,665)

Reduce administrative costs

Reduces agency administrative costs by eliminating cell phones and reducing supplies and transportation costs.

		FY 2013		FY 2014
General Fund		$ (25,000)		$ (25,000)

Correct distribution of agency positions
Reallocates positions to reflect how the agency has redistributed existing vacant positions to meet current manpower needs.

Reduce director's office expenses

Reduces travel and training in the director's office

		FY 2013		FY 2014
General Fund		$ (2,110)		$ (2,110)

Eliminate administrative position in State Mail Services

Eliminates a soon to be vacated business manager position in State Mail Services. The impact on mail services provided by the Department of General Services should be minimal.

	FY 2013	FY 2014
General Fund	$ (37,000)	$ (37,000)
Authorized Positions	$ (1)	$ (1)

Reduce computer server costs

Consolidates computer servers and eliminates maintenance support for information technology applications being phased out.

		FY 2013		FY 2014
General Fund		$ (75,000)		$ (75,000)

Reduce Central Purchasing Unit administrative costs

Reduces Central Purchasing Unit expenditures through efficiencies and reduction in travel and training.

		FY 2013		FY 2014
General Fund		$ (4,000)		$ (4,000)

Shift Division of Procurement Services expenses

Reallocates general fund expenses in procurement services to nongeneral fund sources.

	FY 2013	FY 2014
General Fund	$ (130,000)	$ (130,000)
Nongeneral Fund	$ 130,000	$ 130,000

Reduce human resources personnel costs

Fills a vacant position at a lower pay level.

		FY 2013		FY 2014
General Fund		$ (20,000)		$ (20,000)